Invoice Template for Cleaners

Cleaning is repeat business, and repeat business means repeat invoicing. Speed Invoices gives cleaners and small cleaning companies a free invoice template you can fill in online and download as a smart PDF — no signup, no watermark, and client addresses stay private in your browser, not on a server.

Line items for cleaning work

The clearer the invoice, the fewer the queries — especially with landlords and letting agents. Typical entries:

• Regular domestic cleaning — "Weekly clean, 3 hrs x 4 visits (March)" as one monthly line.
• One-off deep clean — "Deep clean, 3-bed house: kitchen, bathrooms, interior windows".
• End-of-tenancy clean — usually a fixed price by property size, often with a carpet or oven line added.
• Specialist extras — "Oven clean", "Carpet cleaning, 2 rooms", "Interior windows" as separate lines.
• Products and consumables — only if you charge for them; many cleaners build this into the rate instead.

Because you can invoice per visit or per month, pick whichever your client prefers — agencies usually want one monthly invoice per property, with the property address in the line description.

How cleaning gets billed

Domestic clients typically pay per visit or monthly in arrears. One-off and end-of-tenancy cleans are commonly paid on or before the day — it's reasonable to ask for payment before you hand back the keys, since you may never see that client again. Commercial contracts (offices, gyms, clinics) are invoiced monthly on agreed terms, and the office manager will want a consistent invoice number format — Speed Invoices keeps your numbering consistent automatically.

Totals, tax and any discount (a common perk for clients on a weekly slot) are calculated for you.

The tip that protects your weekends

Invoice end-of-tenancy and one-off cleans in advance, or take payment on completion before leaving the property. These are the jobs with the highest no-pay risk because there's no ongoing relationship. Your regulars can pay monthly; strangers pay on the day.

Weekly clients, automatic invoices

A cleaning round is the textbook case for Pro ($5/mo): recurring invoices for every regular client, scheduled sends on the last day of the month, and automatic payment reminders so you never have to send the awkward chase text yourself. The editor and PDF download remain free forever.

If you also handle gardens for the same properties, there's a matching invoice template for landscapers.

Ready to invoice this month's cleans?

Open the template, add your visits, and download the PDF — free, no account, done before the kettle boils.