Invoice Template for Painters

A tidy finish deserves a tidy bill. Whether you've just cut in a whole stairwell or wrapped up a three-week exterior, Speed Invoices gives painters and decorators a free invoice template to fill in online and download as a clean PDF — no signup, no watermark, and nothing stored anywhere but your own browser.

Breaking down a painting job on paper

Clients pay faster when the invoice reads like the job they watched happen. A typical decorator's invoice might list:

• Preparation — sanding, filling, caulking, masking (hours or a fixed prep line)
• Interior painting — living room and hallway — two coats, walls and ceilings
• Woodwork — skirting, architraves, doors glossed or satinwood
• Paint and materials — brand and colour noted, e.g. "12L matt emulsion, Ammonite"
• Exterior work — masonry, fascias, access equipment if hired

Naming the actual paint and colours in the description does two jobs: it justifies the materials line, and it gives the client a record for touch-ups later. The rich-text descriptions in Speed Invoices make that painless.

Room rate, day rate, or fixed quote?

Painters bill all three ways, often in the same month:

• Fixed price per job or per room — what most domestic customers expect. Quote it, do it, invoice the quoted figure.
• Day rate plus materials — common when the scope is fuzzy (old plaster, unknown prep). Invoice weekly so the number never surprises anyone.
• Deposit for larger jobs — enough to cover the paint order is reasonable and normal.

For bigger contracts — new builds, landlords with multiple properties — staged invoicing works the same way it does for a general contractor: invoice at milestones, not at the very end.

The getting-paid tip for decorators

Do a walk-through with the customer on the last day, fix the snags on the spot, and hand over the invoice the same day. The moment the customer says "it looks great" is the moment they're happiest to pay. Every day between finishing and invoicing makes the job feel more "done and forgotten" — and the payment less urgent to them.

Quotes and invoices from the same editor

Speed Invoices also generates quotes, so the estimate you win the job with and the invoice you finish it with match line for line. Totals, tax, and discounts calculate automatically, and your logo sits at the top of both.

Invoice the job now

Type the job straight into the template — prep, coats, materials — and download the PDF before the dust sheets are back in the van. Free, no account.