Invoice Generator for Canada

Canadian invoicing has one wrinkle most countries don't: the tax on your invoice depends on the province. Some provinces use the federal GST (5%) plus a separate provincial sales tax (PST); others harmonise the two into a single HST. Speed Invoices handles either setup — add one tax line or two, bill in CAD, and download your PDF free with no signup. Your data stays in your browser.

What a Canadian invoice needs

• Your business name and contact details.
• Your GST/HST registration number — required on invoices once you're registered.
• Your customer's name and details.
• The invoice date and a unique invoice number in a consistent sequence.
• Line items — what you sold, quantities, and unit prices.
• The tax breakdown — GST, PST, or HST shown clearly, plus the total.

Small suppliers who aren't registered for GST/HST simply invoice without a tax line and without a registration number.

One tax line or two? A worked example

Take a C$1,000 design project:

• In an HST province (harmonised, e.g. 13%): C$1,000 + C$130 HST = C$1,130 — one tax line.
• In a GST + PST province: C$1,000 + C$50 GST (5%) + the applicable PST as a second line — two separate lines, each visible on the invoice.

Showing each tax separately (with your registration number) is what keeps things clean when your customer claims input tax credits.

Doing it in Speed Invoices

Set the currency to CAD, then add the tax lines your province calls for — one line for HST, or stacked GST and PST lines with different rates. Totals, discounts, and rounding are calculated automatically. Add your logo, write rich-text line descriptions, configure your invoice numbering format, and pick from multiple PDF templates before downloading.

You can also produce quotes, receipts, credit notes, and purchase orders from the same editor — useful if you send an estimate first and convert it into an invoice later.

Billing monthly retainers?

The editor and PDF download are free forever. Pro ($5/mo) adds recurring invoices, scheduled sends, payment reminders, and sending from your own domain.

Invoicing clients south of the border too? Sales tax works very differently in the USA — and if you have VAT-country clients, see the UK page.

This article is general guidance, not tax or legal advice. Rates and rules change; confirm with a qualified accountant or the CRA.