US Invoice Generator

Good news for US freelancers and small businesses: there's no federal VAT, so an American invoice is often simpler than its overseas cousins. The complexity, when it exists, comes from state sales tax — which varies by state and mostly applies to goods, not services. Speed Invoices lets you build either kind of invoice in USD and download the PDF free — no signup, no watermark, and your data never leaves your browser.

What a US invoice should include

• Your business name, address, and contact details — clients issuing a 1099 may also ask for a W-9 with your EIN or SSN, so having your EIN on file helps.
• Your client's name and address.
• A unique invoice number — sequential numbering keeps your books audit-friendly.
• Invoice date and payment due date — Net 15 and Net 30 are common terms.
• Line items — description, quantity, and rate for each product or service.
• Sales tax, if applicable — shown as its own line with the rate.
• The total due and how you'd like to be paid.

Do you need to add sales tax?

It depends on what you sell and where. Service invoices — consulting, design, development, writing — frequently carry no tax at all. Goods usually do, at whatever rate applies where the sale is taxed. Two quick examples:

• Consulting, no tax: 10 hours at $150/hr = $1,500 due, no tax line.
• Goods with an 8% state rate: $600 of product + $48 sales tax = $648 due.

If you're unsure whether your sales are taxable, that's a question for your state's rules — get it confirmed before you start collecting.

Building your invoice

In Speed Invoices, set the currency to USD, add your line items with rich-text descriptions, and only add a tax line if you need one — enter any rate and the totals calculate automatically, discounts included. Add your logo, choose a date format (MM/DD/YYYY is right there among 7 options), pick a PDF template, and download.

Need a quote first, or a receipt after payment? The same editor generates quotes, receipts, credit notes, and purchase orders.

For repeat clients, Pro ($5/mo) adds recurring invoices, scheduled sends, payment reminders, and sending from your own domain — while the editor and PDF download stay free forever.

Billing clients in Canada or the UK? Those countries expect a tax breakdown on nearly every invoice — see the country pages for details.

This article is general guidance, not tax or legal advice. Rates and rules change; confirm with a qualified accountant or your state tax authority.